AGENDA for the 87th AGM of WFSC on Tuesday, 19th May 2016 at The Hut
1. Members Present – Paul Baines PJB, Ian Pearce IP, Gary French GF, Terry Baines TAB, Jack Martin JM, Johnny Gladwin JG, Kevin Shilling KS, Mike Harold MH, Richard Ward RW, Raz Dawdall RD
2. Apologies – Karim Habibi KH, Peter Baggott PAB.
3. Minutes of WFSC’s 83rd AGM on the 9th May 2012 – Were read and approved
4. Matters Arising – There were no matters arising
5. Amendments to the rules - All proposed and seconded by the committee
Rule 2. Changed so that it reads “The object of the club is to, through sport; improve the wellbeing of our community” - Agreed
Rule 4. Changed so that the last sentence reads “All proposals for voting at an AGM and nominations of the candidates for the officers, vice-presidents, life-members and other named positions to be forwarded to the Committee and Club’ Secretary, at least 21 days, in advance of the relevant AGM so that any proposals and candidates can be added to the agenda, and published, in time for the AGM.” - Agreed
Rule 11. Changed so that the last sentence reads “A maximum of two members, one from cricket and one from the football section may be elected to serve on the management committee. The trustees of the ground leases held by the club shall also serve on the management committee.” - Agreed
5. Treasurer’s report – Gary French submitted a set full set of accounts that showed an improving balance, mainly due to the success of the Firework Display
6. Election of Officers
President – Stephen Norman - Proposed and seconded by the committee
Chairman – Paul Baines - Proposed and seconded by the committee
Vice-Chairman – Ian Pearce - Proposed and seconded by the committee
Secretary – Karim Habibi – Proposed PJB and Seconded IP
Treasurer - Proposed and seconded by the committee
All were elected unopposed
7. Vice Presidents – Don Goodwin died 23rd December 2015, Nigel Goodwin was proposed PJB, seconded JM and carried, Bill Wenham Died April 2015, Darren Wenham proposed TAB, seconded KS and carried, Jill Morgan – (confirmation) proposed PJB, seconded JM and carried. Matt Smith to be made a Life Member, proposed PJB, seconded IP and carried
8. Ton Up
9. Upcoming Events
Ringstedt Tour – July
Firework Display – November 4th
10. AOB
A frank discussion of how the club could move forward followed, with the consensus being ‘were are what we are’, but that being ‘happy with what we have’ is always a dangerous stance to take, and that the club should take a progressive attitude to thriving in a ever changing ‘sporting’ world. PJB stated that The Committee will take all the comments positively, and will do everything it can to keep the club vibrant, modern and inclusive.
1. Members Present – Paul Baines PJB, Ian Pearce IP, Gary French GF, Terry Baines TAB, Jack Martin JM, Johnny Gladwin JG, Kevin Shilling KS, Mike Harold MH, Richard Ward RW, Raz Dawdall RD
2. Apologies – Karim Habibi KH, Peter Baggott PAB.
3. Minutes of WFSC’s 83rd AGM on the 9th May 2012 – Were read and approved
4. Matters Arising – There were no matters arising
5. Amendments to the rules - All proposed and seconded by the committee
Rule 2. Changed so that it reads “The object of the club is to, through sport; improve the wellbeing of our community” - Agreed
Rule 4. Changed so that the last sentence reads “All proposals for voting at an AGM and nominations of the candidates for the officers, vice-presidents, life-members and other named positions to be forwarded to the Committee and Club’ Secretary, at least 21 days, in advance of the relevant AGM so that any proposals and candidates can be added to the agenda, and published, in time for the AGM.” - Agreed
Rule 11. Changed so that the last sentence reads “A maximum of two members, one from cricket and one from the football section may be elected to serve on the management committee. The trustees of the ground leases held by the club shall also serve on the management committee.” - Agreed
5. Treasurer’s report – Gary French submitted a set full set of accounts that showed an improving balance, mainly due to the success of the Firework Display
6. Election of Officers
President – Stephen Norman - Proposed and seconded by the committee
Chairman – Paul Baines - Proposed and seconded by the committee
Vice-Chairman – Ian Pearce - Proposed and seconded by the committee
Secretary – Karim Habibi – Proposed PJB and Seconded IP
Treasurer - Proposed and seconded by the committee
All were elected unopposed
7. Vice Presidents – Don Goodwin died 23rd December 2015, Nigel Goodwin was proposed PJB, seconded JM and carried, Bill Wenham Died April 2015, Darren Wenham proposed TAB, seconded KS and carried, Jill Morgan – (confirmation) proposed PJB, seconded JM and carried. Matt Smith to be made a Life Member, proposed PJB, seconded IP and carried
8. Ton Up
9. Upcoming Events
Ringstedt Tour – July
Firework Display – November 4th
10. AOB
A frank discussion of how the club could move forward followed, with the consensus being ‘were are what we are’, but that being ‘happy with what we have’ is always a dangerous stance to take, and that the club should take a progressive attitude to thriving in a ever changing ‘sporting’ world. PJB stated that The Committee will take all the comments positively, and will do everything it can to keep the club vibrant, modern and inclusive.
WFSC's 83rd AGM 2012
1. Members Present
Chairman (PB), Vice-chairman (TB), Hon Secretary (IRP), Treasurer (BT), Jack Martin, Matt Brook, John Gladwin, Paul Baines, Tony Williams, Paul Beck, Ian Sands, Mike Harold, Kev Shilling and Ian Pearce
2. Apologies for Absence
None
3. Minutes of the 83rd AGM on 11th May 2011
Read and approved (proposed Paul Baines, Seconded Terry Baines and approved)
4. Matters Arising
Generally matters dealt with in the meeting
5. Treasurers Report
Brian Tillott handed out copies of his accounts (see attached) and noted better income this year. Centenary bricks funding still to be finalised.
The proposals for next year were as follows:-
(a) Annual subscriptions to rise at £25 payable from 1st June
(b) Match tax should be at £7 for football and £7 for cricket
(c) The proportion of subs going to the Twinning fund should stay at £1
Prop Brian Tillott, Sec Ian Pearce and carried after a vote
The Chairman thanked Brian and his team (Mary) for yet another fantastic set of accounts to illustrate the financial health of the club and once again he had done a magnificent job. The accounts for the previous year were then approved (prop Ian Pearce , sec Paul Beck and carried unanimously)
6 Election of Officers
President – Jack Martin - proposed Peter Baggott, Seconded Terry Baines and carried unanimously
Chairman – Peter Baggott – prop Terry Baines sec John Gladwin and carried unanimously
Vice Chairman – Terry Baines – prop Peter Baggott, sec Tony Williams & carried unanimously.
Treasurer – Brian Tillott – prop by Paul Beck, sec Ian Pearce and carried unanimously
Secretary – Ian Payne – prop Ian Sands, sec Jack Martin and carried unanimously.
7. Proposed Rule Change
The following shall be added to the rules of the Club:-
24 Trustees
24.1 The property of the Club must be vested in 4 trustees appointed by the Management Committee.
24.2 The trustees must deal with the property as the Management Committee from time to time directs by resolution (of which an entry in the minute book is to be conclusive evidence).
24.3 The trustees may be indemnified against risk and expense out of the Club property,
24.4 The trustees will hold office until death or resignation or until removal from office by the Management Committee.
24.5 Where by reason of death, resignation or removal it is necessary for a new trustee or trustees to be appointed, the Management Committee must nominate the person or persons to be appointed the new trustee or trustees.
24.6 For the purpose of giving effect to such nomination the Chairman is now nominated as the person to appoint new trustees of the Club within the meaning of the Trustee Act 1925 Section 36, and he must by deed appoint the person or persons nominated by the Management Committee.
25 Borrowing
25.1 If at any time the Club in general meeting passes a resolution authorising the Management Committee to borrow money, the Management Committee may then borrow for the purposes of the Club the amount of money, either at one time or from time to time, at the rate of interest, in the form and manner and upon the security specified in the resolution.
25.2 The trustees must at the discretion of the Management Committee make all dispositions of the Club property or any part of it and enter into any agreements in relation to it as the Management Committee deem proper for giving security for any loans and interest.
25.3 Every member of the Club, whether voting on the resolution or not, and any one becoming a member of the Club after the passing of the resolution, is deemed to have assented to the resolution as if he or she had voted in favour of it.
Proposed by Brian Tillot and carried unanimously
8. Election of Life Members
Life Members Neil Crighton, Brian Tillott and John Gladwin (proposed Terry Baines, seconded Ian Payne and carried unanimously)
New Vice-Presidents and proposed Life Members to be forwarded to the Committee in advance of an AGM so that their names can be added to the agenda. (proposed by P. Baines and carried unanimously)
9. Ton-Up Club
Thanks for all those who have supported this and of course even greater thanks to Jack Martin for revitalising this. There are always free numbers on offer.
This month's winners 146 Bill Emptage, 125 Keith Dalton, 13 Joyce Morgan.
10. Future plans (5 year plan review)
The two major projects being progressed at the moment are:-
(a) Football car park
(b) Further land for a junior football pitch
11. Forthcoming Events
End of season football – Friday 11th May – 7.30pm Walnut Tree pub
Topping out ceremony for football changing hut – 15 June or 28 July
Football AGM – 8pm Weds in July – West Farleigh Church if wet
Ringstedt Centenary 30th August to 2nd September 2012
Christmas Draw – 7.30pm Weds in December 2011 at The Good Intent
Cricket AGM – Feb 2013
Quiz night – Sat in April tbc, -West Farleigh Church
12. AOB
Ian Pearce raised possibility of defibrilators with British Heart Foundation Subsidy to look into.
As there was no other business the meeting closed around 21.34hrs
Chairman (PB), Vice-chairman (TB), Hon Secretary (IRP), Treasurer (BT), Jack Martin, Matt Brook, John Gladwin, Paul Baines, Tony Williams, Paul Beck, Ian Sands, Mike Harold, Kev Shilling and Ian Pearce
2. Apologies for Absence
None
3. Minutes of the 83rd AGM on 11th May 2011
Read and approved (proposed Paul Baines, Seconded Terry Baines and approved)
4. Matters Arising
Generally matters dealt with in the meeting
5. Treasurers Report
Brian Tillott handed out copies of his accounts (see attached) and noted better income this year. Centenary bricks funding still to be finalised.
The proposals for next year were as follows:-
(a) Annual subscriptions to rise at £25 payable from 1st June
(b) Match tax should be at £7 for football and £7 for cricket
(c) The proportion of subs going to the Twinning fund should stay at £1
Prop Brian Tillott, Sec Ian Pearce and carried after a vote
The Chairman thanked Brian and his team (Mary) for yet another fantastic set of accounts to illustrate the financial health of the club and once again he had done a magnificent job. The accounts for the previous year were then approved (prop Ian Pearce , sec Paul Beck and carried unanimously)
6 Election of Officers
President – Jack Martin - proposed Peter Baggott, Seconded Terry Baines and carried unanimously
Chairman – Peter Baggott – prop Terry Baines sec John Gladwin and carried unanimously
Vice Chairman – Terry Baines – prop Peter Baggott, sec Tony Williams & carried unanimously.
Treasurer – Brian Tillott – prop by Paul Beck, sec Ian Pearce and carried unanimously
Secretary – Ian Payne – prop Ian Sands, sec Jack Martin and carried unanimously.
7. Proposed Rule Change
The following shall be added to the rules of the Club:-
24 Trustees
24.1 The property of the Club must be vested in 4 trustees appointed by the Management Committee.
24.2 The trustees must deal with the property as the Management Committee from time to time directs by resolution (of which an entry in the minute book is to be conclusive evidence).
24.3 The trustees may be indemnified against risk and expense out of the Club property,
24.4 The trustees will hold office until death or resignation or until removal from office by the Management Committee.
24.5 Where by reason of death, resignation or removal it is necessary for a new trustee or trustees to be appointed, the Management Committee must nominate the person or persons to be appointed the new trustee or trustees.
24.6 For the purpose of giving effect to such nomination the Chairman is now nominated as the person to appoint new trustees of the Club within the meaning of the Trustee Act 1925 Section 36, and he must by deed appoint the person or persons nominated by the Management Committee.
25 Borrowing
25.1 If at any time the Club in general meeting passes a resolution authorising the Management Committee to borrow money, the Management Committee may then borrow for the purposes of the Club the amount of money, either at one time or from time to time, at the rate of interest, in the form and manner and upon the security specified in the resolution.
25.2 The trustees must at the discretion of the Management Committee make all dispositions of the Club property or any part of it and enter into any agreements in relation to it as the Management Committee deem proper for giving security for any loans and interest.
25.3 Every member of the Club, whether voting on the resolution or not, and any one becoming a member of the Club after the passing of the resolution, is deemed to have assented to the resolution as if he or she had voted in favour of it.
Proposed by Brian Tillot and carried unanimously
8. Election of Life Members
Life Members Neil Crighton, Brian Tillott and John Gladwin (proposed Terry Baines, seconded Ian Payne and carried unanimously)
New Vice-Presidents and proposed Life Members to be forwarded to the Committee in advance of an AGM so that their names can be added to the agenda. (proposed by P. Baines and carried unanimously)
9. Ton-Up Club
Thanks for all those who have supported this and of course even greater thanks to Jack Martin for revitalising this. There are always free numbers on offer.
This month's winners 146 Bill Emptage, 125 Keith Dalton, 13 Joyce Morgan.
10. Future plans (5 year plan review)
The two major projects being progressed at the moment are:-
(a) Football car park
(b) Further land for a junior football pitch
11. Forthcoming Events
End of season football – Friday 11th May – 7.30pm Walnut Tree pub
Topping out ceremony for football changing hut – 15 June or 28 July
Football AGM – 8pm Weds in July – West Farleigh Church if wet
Ringstedt Centenary 30th August to 2nd September 2012
Christmas Draw – 7.30pm Weds in December 2011 at The Good Intent
Cricket AGM – Feb 2013
Quiz night – Sat in April tbc, -West Farleigh Church
12. AOB
Ian Pearce raised possibility of defibrilators with British Heart Foundation Subsidy to look into.
As there was no other business the meeting closed around 21.34hrs