Minutes for the Footballers' AGM, Wednesday, 19th June 2013 at the Hut at 8.30pm
Present - President JM, Chairman PAB, Vice-Chaiman TAB, Treasurer BT, Secretary IRP, Richard Ward RW, Matt Smith MAS, Mike Harold MH, Martin Bromley MB, Paul Baines PJB, John Gladwin JG, Matt Stevens MPS
1. Welcoming address
The Chairman welcomed everyone to a historic AGM, because it took place at the new changing hut, and due to the balmy evening we chose to hold on the terrace.
Godfrey Reid-Marr had written a letter congratulating the achievements on and off the pitch, and the attractive way that all the teams played their football.
Ian Pearce, Chris Dickinson
3. Minutes of the previous AGM May 2012
Were read and approved
4. Matters Arising from the minutes
5. Election of Officers
5.1 1st Team Manager – MAS, proposed by SH, in the first instance to help collect monies and organise training, and carried
5.2 Reserve Team Manager – PJB, proposed by RW and carried
5.3 1st Team Captain – SH, proposed by MAS and carried. SH was commended for his sterling work last season
5.4 1st Team Vice-Captain – Held over until the squad is finalised.
5.5 Reserve Team Captain – RW, proposed by PJB and carried
5.6 Reserve Team Vice-Captain – Ian Pearce, proposed by RW and carried
5.8 Selection Committee – Proposal: The policy of this being the Managers, Captains and Vice-Captains to remain. - carried
5.9 Veterans' Manager - JG, proposed by MAS and MPS and carried
MAS said he would be happy to organise training sessions with the help of SH
We may have lost Dave Large, but will hopefully be gaining Pat Lucy and returning students such as George Baines and Ashley Lowe
8. Ground and Equipment
The ground and equipment has possibly never been in better shape.
The offer of 140 tons of sand to be considered by IRP as to its suitability for top dressing and as base for a car park.
Two new kits have been ordered thanks to the ongoing generous sponsorship of John Bosely
9.1 Leagues - Proposal: 1st and Reserve Teams; Maidstone and District League - carried
It was proposed by MAS to apply to the Kent League for the following season 2014-2015, in the first instance only for the 1st XI - and carried
It was noted that the 'dream' exit would be to go out as champions!
9.2 Cups - Proposal: 1st and Reserve Teams; Kent Junior Cup, Challenge Cup, Benevolent Cup, Tunbridge Wells Cup - carried
Friendlies would be organised for both teams, beginning in August
11. Match Tax
11.1 Match tax - Proposal (BT) for this to increase to £8 to cover the extra costs associated with the improved and improving facilities. - carried
Concessions to be increased to £4 per match - proposed by BT and carried
11.2 Veterans' Match tax - Proposal (PJB) to bring this into line with other senior sides - JG proposed to keep the present system. It was proposed by MAS to keep the match taxes at £5 to offset the savings of not paying for referees but that yearly subs of £25 be required - this final option was carried.
12. Five-Year Plan
12.1 Juniors - Proposal: To fully integrate the junior section - the committee to encourage this idea
12.2 Commitment to the Maidstone and District League - see above
12.3 Sunday Football - it was thought appropriate that this was something for the future, if and when we had an extra pitch
12.4 Extra Junior Pitch - this would become a priority after the provision of a car park
12.5 Car Park - IRP and PJB to apply for planning permission
12.6 Girls'/Women's Football - as 12.3
13. Ringstedt Tour
The Ringstedt tour would be on Friday, 26th July - Monday, 29th July. The tour committee had the framework sorted for the weekend.
14.1 Veterans' Summer tournament - this was now thought unlikely to happen
14. Fouthcoming Events
Boot fair - will probably go ahead in August without the partnership of the parish/church
Fireworks - in collaboration with the parish, looks unlikely to go ahead in November but may go ahead in September as a summer fair.
Parish Cricket match to include MAS and Julian Nutley
The Maidstone and District League is proposing to implement 'rolling subs' (up to 5) for the forthcoming season. The meeting thought this to be a very poor idea, and proposed to appose this proposal - this was carried.
MINUTES of the Football AGM 16th July 2012 - The White House
1. Members Present – Chairman PAB, President JM, Vice-chairman TB, Secretary IRP, Treasurer BT, John Gladwin JG, Paul Baines PJB, Dan Page DP, Simon Hibbs SH, Mick Sands MS, Ian Sands IS, Mike Harold MH, Kevin Shilling KS
2. Apologies – Matt Smith.
3. Minutes of the previous meeting May 2011– were read and approved
4. Matters Arising
A minute’s silence was observed in remembrance of Reg Oldfield (life member).
5. Election of Officers
1st Team Manager – Simon Hibbs; Proposed PAB, Seconded MS and carried
Thanks were given to MH and Steve King for their successful contribution they gave to this role over the past year.
2nd Team Manager – Paul Baines; Proposed PAB, Seconded SH and carried
1st Team Captain – Steve King; Proposed MS, Seconded DP and carried
1st Team Vice-Captain – Pat Lucy; Proposed MS, Seconded DP and carried
Reserve Team Captain – Richard Ward; Proposed PJB, Seconded SH and carried
Reserve Team Vice-Captain – Ian Pearce; Proposed PJB, Seconded SH and carried
Selection Committee – The policy of this being the Managers, Captains and Vice-Captains to remain.
The initial training programme at Mote Park has been curtailed because of lack of interest.
Training will resume at the ground in August. MH to organise.
Winter training is being sought at Cobdown subject to cost. MH to organise.
7. Football Changing Hut Project
BT said the project may see a shortfall of resources of c.£5,000, this being due to the Football Foundation giving only 58% of the total cost, which has now been pared down by £25k thus possibly losing £13k of the £100k promised; but efforts are ongoing with the FF to overcome this.
SH asked why we are so short of funds. BT highlighted the accounts given at the AGM, where the income has always been designed to cover expenditure with a buffer set aside for contingencies. Only very tight accounting during this high cost, fast moving (financially) project would keep the club in the black.
8. Ground and Equipment
Stanchions are now painted and refurbished, and would benefit from being embedded in concrete when they are replaced. PJB to organise.
SH has bought two new match balls using vouchers obtained from Umbro.
TB and PJB to audit the number of balls we have, so that SH can get some more if required.
The (now invaluable) gang mowers were involved in an accident, but have now been supplemented by two extra gangs from Marden Minors FC, and on initial inspection are as good as the originals. We now have 4 gangs, and one now being used for parts
9 Maidstone and District League Issues
MDFL has now only 3 Divisions (Premier, 1st and 2nd) of 12,12 and 13 teams.
WFSC is in the Premier and 1st Divisions.
Two Challenge cups, the Group A Cup comprising of Premier and non-reserve teams from the 1st Division, the Group B Cup being made up from the remainder.
Both in the Tunbridge Wells Cups, Senior and Group C
Both in the Kent Junior Cups
PJB stated that friendlies had been arranged for the 11th, 18th and 25th August.
No friendlies have yet to be arranged for the 1st XI. SH, MH to make enquiries.
10. Match Tax
BT proposed to keep the match taxes the same at £7 and £3 for concessions; Seconded by SH and carried.
BT said we had increased income from Match Tax and Subscriptions last year, but every effort should be made to get all monies collected; and thanked all those responsible for the difficult task of collecting these funds.
11. Ringstedt Tour
Friday, 31st August to Monday 3rd September
The tour T-shirts are in hand with Matt Smith and SH.
Reliant Robin has been acquired (Matt Smith) and is in the process of being ‘decorated’.
Other presents are being considered, including their logistics (trough, beer barrel)
52 tourist are due to travel, by far the most ever, even taking into account the number of girls going.
12. Ton-Up club
JM stated he is always looking for new members for this fund raiser (c.£800 last year)
13. Fouthcoming Events
A number of events have been lost off the calendar in the past few years; Race Night, Barn Dance etc.
It was thought that every effort should be made to replace and/or reinstate these fund-raisers.
A boot-fair is being organised for September in partnership with the village.
More Poker Nights are in the offing.
JM outlined the value in a well-organised ‘Auction of Promises’ that could be set for some time late in 2013.
SH muted the idea of a Football (6-a-side) Tournament possibly as a curtain-raiser for the 2013-14 season on the ground and making full use of our new facilities.
Every avenue to publicise these events should be undertaken, including; a new notice board in the new hut, FaceBook, Life-Line to scrape the surface. “No one voice reaches all”
The Social Committee to evaluate all of these with the backing of the full committee.
The club is short of a goalkeeper for the 1st XI.
Martin Ball has recovered from his motorbike accident, but that would only fulfil the needs of the 2nd team.
MH, SH to advertise, and to ask Richard(‘s wife) again.
The meeting ended at 9.35pm